How to Start a Trucking Business in 2025

Starting a trucking company involves more than just purchasing a truck. At OTR Solutions, we want you to succeed, so we’ve outlined ten essential steps to help you get your new trucking company on the road. From creating a business plan and securing necessary permits to obtaining insurance and managing finances, we provide comprehensive guidance to ensure your success. Our detailed steps will help you navigate the complexities of starting a trucking business, ensuring you have the knowledge and resources needed to thrive in the industry. Let’s get started on your path to success.

10 Steps to Put You on the Road to Success

Principle 1: Planning & Setting Up Your Business

Step 1: Write a Business Plan & Define Success

Creating a business plan is a vital first step in understanding how to start a trucking company. This plan should detail the type of cargo you will carry, your operating areas, estimated revenue and expenses, and your equipment purchasing plans. Defining these elements will guide your decision-making and set a clear path to success.

Questions to Ask Yourself

What are you going to name your business?
What type of cargo do you ideally want to carry?
Will you operate as a long-haul over-the-road carrier or a local expedited carrier?
What type of truck do you plan on driving? It should align with your cargo type and operating plan.
Do you want to start an S Corp or an LLC?
What start-up capital do you need to lease or purchase your equipment?
How much do you NEED to pay yourself to make sure your bills get paid?
How will you handle administrative and tax matters?

By addressing these questions, you can create a comprehensive plan that outlines your business goals and the steps needed to achieve them. This preparation is crucial for starting a successful trucking business and navigating the challenges of the industry.

The U.S. Small Business Administration (SBA) has an excellent guide on writing a business plan. The SBA also offers small business loans for people with good credit histories.

Step 2: Get Your Operating Authority (CDL, USDOT, Motor Carrier #).

To legally operate your trucking business, you must register with the Federal Motor Carrier Safety Administration (FMCSA) to obtain your Motor Carrier Number and USDOT Number. These numbers are essential for compliance with federal regulations. Additionally, if you plan to drive certain types of commercial vehicles, you will need a Commercial Driver’s License (CDL). The CDL ensures that you are qualified to operate large or specialized trucks. Securing your operating authority is a critical step in starting a trucking company, as it legitimizes your operations and allows you to transport goods across state lines. Without these, you cannot legally run your trucking company. Make sure to complete these registrations promptly to avoid any delays in starting your business.

Two OTR Solutions partners, Simplex Group and DOT Compliance Group, can help you navigate through complicated compliance matters. They will take care of the paperwork and file the application within the FMSCA on your behalf, helping you avoid costly penalties. Get set up legally in your state, navigate drug testing, plan for IFTA taxes, and more with our partners.

Step 3: Get Equipment

Investing in reliable trucks and trailers is essential for your trucking business. Choose equipment that suits the type of cargo you will carry. To start with lower upfront costs, consider leasing options. This approach allows you to get the necessary equipment without a significant initial investment. Additionally, ensure all vehicles meet safety standards and are properly maintained. Regular maintenance not only extends the lifespan of your equipment but also ensures safe and efficient operations. Acquiring the right equipment is a crucial step in learning how to start a trucking company and achieving long-term success.

Two OTR Solutions partners, TruckerFi and Freedom Leasing can help you get the equipment you need. TruckerFi offers financing for new and used equipment for independent owner-operators and small fleet owners. Freedom Leasing provides trailer rental and leasing services, so business owners can grow without large capital investments.

Step 4: Get Insurance.

Securing adequate insurance is crucial before your USDOT Number and Motor Carrier Number can be authorized. Insurance protects your trucking business from potential risks and liabilities. Shop around with experienced agents to find the best rates and coverage that suit your needs. Ensure you include insurance premiums in your monthly budget to manage your expenses effectively. Proper insurance is vital when starting a trucking business, as it ensures compliance with regulations and safeguards your operations against unexpected events. This step is essential for the successful and legal operation of your new trucking company.

Two OTR Solutions partners, Marquee Insurance Group (MIG) and Simplex Group, can help you find the best insurance policy to meet your needs. MIG has access to 50+ top-tier insurance companies to find you the best quote and personalized policy that meets the unique needs of your business. Simplex Group has been providing commercial trucking insurance and complete transportation services for more than 20 years.

Ready to Start Your Trucking Journey?

Take the first step toward a successful trucking business with OTR Solutions. Our comprehensive support services and detailed steps will help you set up and grow your trucking company efficiently. From business planning to securing equipment, we’re here to assist you every step of the way.

Principle 2: Financial Planning

Step 5: Open A business Checking Account.

Separating your business finances from personal funds is crucial for a new trucking company. A dedicated business bank account helps track transactions, prepare for taxes, and secure your business assets. It ensures clear financial records, making it easier to manage your trucking business’s income and expenses. Opening a business checking account is an essential step in setting up your trucking company for success. It simplifies financial management and supports the overall growth and stability of your business operations.

To make this transaction even smoother and tailor-made for your specific needs, we recommend OTR Clutch – a game-changing, FDIC-insured banking solution designed specifically for truckers. It’s not just another bank account; it’s a partner in your business journey. It’s free to open and comes with overdraft protection and has no minimum balance fees.

Step 6: Get A Factoring company.

Managing cash flow is essential for a new trucking company. Consider using freight factoring to obtain immediate cash by selling your invoices. Factoring helps you manage finances without taking on debt. Research and choose a reputable factoring company to support your business needs. This step is crucial for those wondering what it takes to start a trucking company, as it ensures you have the necessary funds to keep your operations running smoothly. Proper funding is vital for the stability and growth of your trucking business.

OTR Solutions specializes in helping small carriers get started with honest, transparent, “no surprise” invoice factoring. Learn why our True Non- Recourse Factoring is ideal for a start-up business. Unlock premium factoring benefits with the OTR Clutch bank account, including priority invoicing and extended same-day payment cutoff times. Maximize your value by leveraging multiple products from a single, reliable source!

Step 7: Sign Up For a Fuel Card

Fuel cards help manage operational costs in your trucking business. They offer significant discounts on fuel and simplify expense tracking, making it easier to manage your budget. Since fuel is a major expense, cutting costs in this area is crucial for the success and profitability of your new trucking company. Signing up for a fuel card helps you save money and ensures that your operations run smoothly. This step is a key part of understanding how to start a trucking business and maintain financial stability.

The OTR Fuel Card gives average savings of $0.50 off per gallon at in-network locations with savings as high as $2.25 off per gallon. OTR has partnered with some of the biggest fuel vendors in the industry such as TA Petro, AMBEST, and Speedway to make sure card holders can go to brands they know and love all over the country.

Principle 3: Planning Your Operations

Step 8: Find Loads.

Finding high-paying loads that fit your schedule and capabilities is crucial for a new trucking company. Use load boards to locate these opportunities efficiently. Load boards display thousands of available loads, making it easier to find suitable matches. Additionally, hiring a dispatcher can help plan routes and book loads more effectively, ensuring your truck stays loaded and profitable. This step is crucial for starting and maintaining a successful trucking business. Having a consistent flow of loads will keep your operations running smoothly and your revenue steady.

Two OTR Solutions partner, DAT Freight & Analytics can help you find the right loads for your needs. DAT is the largest truckload freight marketplace in North America. With OTR’s blue checkmark integration into the DAT Load Board, you can easily determine which loads are factorable and what brokers are pre-approved by OTR to reduce fraud.

Step 9: Build Relationships.

Developing strong relationships with companies and individuals who support your business is essential. Reliable partners can lead to consistent, higher-paying loads and smoother operations. Building these relationships is key in understanding how to start a trucking business. Networking within the industry helps you find trustworthy shippers and brokers, which can provide a steady stream of profitable loads. Strong relationships also foster a supportive business environment, helping your new trucking company thrive. Focus on building and maintaining these connections to ensure long-term success in the trucking industry.

Check out our powerhouse partnerships. Like OTR Solutions, these companies are keenly in helping you succeed in the trucking business.

Step 10: Monitor Income & Expenses; Plan Trips to Maximize Earnings

Keep a close eye on all expenses and income to ensure your business stays profitable. Regularly review your financials to track performance and make informed decisions. Plan your trips strategically to minimize deadhead miles and select the most profitable loads. Efficient trip planning helps you maximize earnings and reduce costs. Monitoring your finances closely is essential in starting and running a successful trucking company. By staying on top of your income and expenses, you can ensure long-term financial stability and growth for your business.

The OTR Mobile App has built in reporting for factoring and fuel expenses to help you keep track of revenue and costs and make better decisions moving forward. The DAT One App lets you plan your trip for both out and back routes, minimizing deadhead miles.

Ready to Grow Your Trucking Business?

Take control of your trucking business’s success with OTR Solutions. Our comprehensive financial planning and operational support services ensure you have everything you need to thrive. From securing funding and finding loads to building strong industry relationships, we’re here to help you every step of the way.

Additional Tips

Utilize Freight Factoring Services

OTR Solutions offers a range of services designed to support your trucking business. Our True Non-Recourse Factoring service helps manage cash flow without the risk of bad debt. We provide a dedicated account manager to assist with your financial and operational needs. These services ensure you have the necessary support to manage your finances efficiently and focus on growing your business. Utilizing comprehensive support services from OTR Solutions can enhance your operational efficiency and financial stability.

Recruit and Retain Drivers

Focus on hiring reliable drivers who can uphold your company’s standards. Offer competitive pay and benefits to attract and retain top talent. Good drivers are essential for delivering quality service, maintaining safety, and growing your business. Providing ongoing training and development opportunities can also help retain drivers. Building a positive work environment and recognizing driver contributions will enhance job satisfaction and loyalty. Effective recruitment and retention strategies are crucial for the success and stability of your trucking company.

Integrate Technology

Utilize Transportation Management Systems (TMS) to streamline your trucking operations. TMS helps in planning routes, managing loads, and ensuring compliance with regulations. By integrating technology, you can track shipments in real-time, improve efficiency, and reduce operational costs. TMS systems also provide valuable data insights, helping you make informed decisions. Embracing technology is essential for modernizing your trucking business and staying competitive in the industry. This investment in technology will enhance your overall operational capabilities and support the growth of your trucking company.

These integrations help carriers feel more organized, making everything from load booking to payment collection smoother.

Alvys TMS: Known for robust API connections and comprehensive integration features.
LoadOps: Streamlines operations with intuitive interfaces and seamless factoring integration.
TMS EZ: Offers straightforward, coherent management solutions.
TransportPro: A comprehensive solution for managing freight with advanced reporting capabilities.
McLeod: A leading provider known for its extensive features and reliability.
Titan Winds: Tailors to both small and large fleet operations with scalable solutions.

Your Roadmap to Success

Starting a trucking company involves careful planning and strategic decision-making. By following these steps and utilizing the resources and services offered by OTR Solutions, you can set your new trucking company on the path to success. Leverage our comprehensive support to navigate challenges and ensure your business thrives.